Posts Tagged ‘performance management’
I will be leading a Conversation Hour at the upcoming SIOP Annual Conference, surprisingly titled, “Strategic 360 Feedback.” I would love to hear from any of you as to what you would like to talk about in your use of 360’s for more than “just” leadership development, whether you are going to be there or just wish you were.
One topic I do want to address is the use of 360’s in creating large scale change in organizations (climate change??), harkening back to the tagline at the beginning of The Handbook of Multisource Feedback: “Large scale change occurs when a lot of people change just a little.”
I am thinking about using a metaphor building off the observation (criticism?) of “when you have a hammer, everything looks like a nail,” here applied to 360’s. Of course, I look at things a little differently, as in missed opportunities. To extend the metaphor, I see many (most) organizations frustrated with the inability to sustain processes such as performance management systems or other culture change initiatives. So let’s say the “initiative” is like a picture we are trying to hang on the wall. So we have to get a hook nailed into the wall. I believe they are trying to push in nails with just their thumbs, and, of course, the picture might hang on the wall for minutes or a few hours, but then crashes with a large thump and lots of broken glass. And leaves a hole in the wall, maybe adding to all the holes already there from other unsuccessful attempts to hang that picture or other pictures.
To wrap up the metaphor, let’s survey the scene (so to speak). A broken picture with lots of accompanying noise that everyone can see and refer to, including the cost of repair if they are going to try to hang it again. And of course the holes in the wall everyone will point at as evidence of all the failed attempts to hang pictures in the past. So where is the hammer (i.e., 360 feedback processes)?
Well, let’s see. We had a hammer but lost it. And someone hit their thumb with the last one. The last time we used it, it was too small (or big, take your pick). A new hammer is expensive. The person who had the hammer left the company and took it with them (and we really didn’t like that hammer anyways). The last time we used it, we used the wrong end (must have been a manager). Maybe a shoe would work next time?
Like any tool, a hammer (aka 360) can be misused and even dangerous. Allan Church and I produced an article that tries to demonstrate how the 360 “hammer” can be used to improve performance management in the right hands. http://www.orgvitality.com/articles/HRPSBrackenChurch OV.pdf
And maybe hang on the wall for a long time.
Please let me know if you have any observations about how your “hammer” hasn’t worked and/or how this metaphor works or doesn’t work for you.
See you in Hawaii??
P.S. The 3rd meeting of the Strategic 360 Forum will convene in Chicago on September 16. Let me know if you have an interest.
©2014 David W. Bracken
My friend and co-manager of the Linked In SIOP Practitioner Network, Paul Thoresen, passed along this link (http://lnkd.in/bP4ea69) that took me to a blog titled, “The Truth About 360-Degree Feedback”, noting that it was getting a lot of traction on LI. At last, someone has seen the “truth”!! This person is Liz Ryan, and she does indeed have quite a following.
Well, her “truth” is that 360 is “vile” and “garbage” and all sorts of nasty, inhuman things that keep us from talking to one another. She says that employees shouldn’t give “performance reviews” on their peers but evidently it’s OK to give feedback, so I’m not sure what the distinction is. We have all hoped that someday employees would be able to give honest, constructive feedback to each other. We also hope that all supervisors act consistently with organizational goals and values. I also hope to win the lottery.
She says, “If your managers want to know how their Team Leaders are doing, they can get out of their offices and observe.” Really? There are so many realities working against that, they are impossible to count. The realities of work life are larger spans of control, empowered leaders performing in teams and out of the line of sight of their management, work happening in virtual teams across geographical boundaries on nonobservable technologies, matrix organizations and so on.
She says that leaders want to know, “Can you tell me about a specific situation where I did something you would have liked me to do differently, so that I can learn from it?” That’s what the 360 instrument can’t give you.” Every 360 I do asks exactly that in the write in comments, and we expect our 360 participants to have a discussion with their team members and peers regarding their feedback. In other words, it is a discussion starter, a conversation enabler. I wonder what kind of 360 she has experienced because there are indeed some bad ones in design and use.
Her solution: Create an “assignment”. I want you to sit down with each person on your team, individually and in a private place, and ask him or her “What is one thing I can do to be a better team leader?” Just ask for one suggestion. Write down the suggestions you get and then let’s sit and talk about them. When we meet for that conversation, I want to hear your suggestions for how I can be a better manager for you.
According to Liz, that’s going to build trust even where none exists. According to Liz, that’s going to create a more human environment. What she is describing is the kind of “one time” event she rails against in describing the vile 360 feedback system she has experienced. Somehow writing down suggestions is going to create behavior change where none has existed in the past, where there is no follow up nor accountability. Welcome to La La Land, Inc.
I suggest Liz and you all take a look at this recent Doonesbury cartoon (http://www.gocomics.com/doonesbury/2013/12/08#.UrC21OLWs24) that gets at one aspect of the need for employees to have a vehicle for identifying inappropriate supervisory (or even peer) behavior that is inconsistent with organizational expectations, whether they be values or even policies and laws. What Liz is proposing is basically following the “chain of command” in the organization, and expecting the employee to have faith that they can all of a sudden what they have not been perhaps allowed to do for their whole career, i.e., be honest with their boss, and hope that their input will be accepted and that there will be no retribution. That is a huge leap of faith unfortunately for all too many employees. And I’m afraid Liz is out of touch with that reality as well. Installing a “hot line” seems to be her solution for handling the “end runs” she also rails against. The Doonesbury example is an extreme one, but the point can be taken down a few notches to less egregious examples of behavior inconsistent with company values, even as simple as refusing to acknowledge the viewpoints of others.
But using 360’s to manage the negative performing end of the distribution is a minor part of the story. They are also used to identify and develop the leaders of the future for placement in our high potential programs and succession planning systems. They help guide development planning and coaching experiences and give us data that can measure progress over time so we know if our training and development systems are working.
The fact is that a well-designed and implemented 360 feedback system creates a level playing field for employees to see what is expected of their managers and peers. If every leader is required to participate, it creates real and perceived fairness. It creates an opportunity to receive feedback which is necessary to for behavior change to occur. Some people don’t like to receive feedback and they probably don’t have mirrors in their houses either.
As for stack rankings and performance reviews and even 360’s that are used to help make decisions about employees, the fact is that in organizations some people get more and some get less, whether it’s pay, promotions, even development experiences. I’m not sure how those decisions get made in a fair way in Liz’s La La Land where there is no performance review or 360’s, but 360’s done fairly and consistently can help inform decisions by collecting reliable information that is superior than that collected by a single source, whether that be a single supervisor, HR manager, or water cooler.
At the end Liz proposes 3 questions that a manager can use at his/her staff meeting:
“How are we doing?”
“How are you doing?” and
“How am I doing, managing you guys?”
These are great suggestions and are often part of the action plans coming out of 360 feedback coaching. The problems are that:
1) Many managers don’t do it, and they are the ones who need it most
2) When managers do it, the responses are nonexistent or not honest
360 Feedback will catch up with the managers in Group 1, and create a forum for employees in Group 2.
No two 360 Feedback processes are alike and therefore certainly vary in their quality and effectiveness. To lump them all together and then label them as “vile” or whatever is certainly not responsible, Nor are they the answer to all organizational woes; far from it. But they can make some processes incrementally better if done well.
Get in touch, Liz
Last July, 12 companies convened in New York city for the first meeting of the Strategic 360 Forum, a full day of presentations and discussions by companies that use 360 Feedback for more than just leadership development. The event was a great success and the group agreed that a second meeting would be useful. Almost all of the same organizations will be returning, and we already have 3 new member organizations signed up! We have room for a few more attendees, so here is the information:
Strategic 360 Forum II
February 25, 2014
One day meeting, coordinated by David Bracken (OrgVitality), of organizations using 360 Assessments for strategic purposes, including support of human resource processes (e.g., talent management, staffing, performance management, succession planning, high potential programs). Attendees will be senior leaders with responsibilities for both process implementation as well as strategic applications. Larger organizations (5000+ employees) will be given priority consideration for inclusion..
Location and Date: February 25, 2014 at KPMG, 345 Park Avenue, New York, NY 10154-0102
Tentative Participant Organizations: GlaxoSmithKline, KPMG, Starwood, PepsiCo, Federal Reserve NY, JP Morgan Chase, Cargill, Estee Lauder, WalMart, Schott NA, Thomson Reuters
Benefits for Participants
- Learn of best practices in the use of 360 Assessments in progressive organizations
- Discover ways that 360 Assessments support human resource initiatives, including problems and solutions
- Create personal networks for future situations
- Create opportunities for future professional contributions, including 2014 SIOP Conference
NOTE: The specific process and agenda will evolve as the organizers interact with the participants and discover their expectations and ways that they can best contribute to the event.
There is no cost for participants beyond their active contribution. Lunch is provided.
The core content will consist of brief presentations by select attendees. Presentations will be followed by a group discussion where questions can be asked of the presenter and alternative viewpoints shared.
Depending on the programs and interests of the participating organizations, we will explore select theme topics of high relevance relating to use of 360 Feedback. These topics may include:
- Performance Management
- Succession Planning
- High Potential Identification and Development
- Coaching Programs
Interested organizations should email me with a brief description of the 360 process(es) you wish to highlight/share (purpose, size, longevity, innovations), and your personal role/responsibilities.
David W. Bracken, Ph.D.
Vice President, Leadership Development and Assessment
One of my early posts was titled “Snakes in Suits” (http://dwbracken.wordpress.com/2010/10/12/snakes-in-suits/), which is also the title of a book about psychopaths in industry, specifically in leadership positions, and how skilled they are (because they are psychopaths) in escaping detection until the damage has been done. The blog post highlighted a 360 process whose primary purpose is to identify the bottom tail of the performance distribution, essentially managing the quality of the leadership cadre by fixing or removing the poorest performers/behaviors. The metaphor is pulling back the curtain on the pretender/offender, like Toto does in “The Wizard of Oz,” who has escaped discovery for many years through cleverness and deception. Of course, he cries out, “Pay no attention to that man behind the curtain.”
I got to thinking about this topic recently (no, not because of the new Wizard of Oz movie) when I got an update from Bill Gentry at the Center for Creative Leadership regarding his evolving thinking and research on the topic of Integrity (see his YouTube video, http://www.youtube.com/watch?v=4d7yQHHUL-Q&list=UU9ulOx1rJK5FMlC5gbS91cQ&index=1).
One of the possible reasons that the “Snakes in Suits” book didn’t get more traction in our field is the fact that true psychopaths are relatively rare in our society (maybe 3-5% of the population by some estimates), though their “cousins” (bullies, jerks, add your own adjectives) are much more prevalent and all can cause substantial damage. By expanding the definition of inappropriate behavior to include integrity (or lack thereof) as Dr. Gentry highlights, we now have a behavioral requirement that hopefully applies to every leader, and every employee for that matter.
One of Bill’s research articles uncovers a finding where integrity is identified as a critical trait for senior executives but much less so for mid-level executives. His hypothesis is that success in mid-management is much more on the “what” that is achieved (e.g., revenues, sales, budgets) than the “how” (e.g., adherence to the values of the organization). This de-emphasis on the “how” side of performance measurement causes organizations to promote leaders to the most senior levels without sufficient scrutiny of their character, resulting in some flawed leadership at the top of companies where integrity is essential (including some very high profile examples that Bill enumerates as part of his publications).
While I’m at it, I found another piece of research that relates to the significant impact that abusive management can have across large swaths of the organization. This article (cited below) suggests that employees partly attribute abusive supervision to negative valuation by the organization and, consequently, behave negatively toward and withhold positive contributions to it. In other words, employees may believe that abusive supervisors are condoned by the company, and then lose commitment and engagement to said organization. And there is probably a lot of truth in that logic.
Organizations have a responsibility to identify and to address situations where leaders are behaving badly, and the research cited above strongly suggests that it is in the best interests of organizations to do so. So how is that done? Many organizations rely on anonymous processes that encourage employees to “speak up” without fear of retribution. That is such a passive approach as to almost be amusing if it weren’t so important.
Of course, you know where I am going with this. A 360 Degree Feedback process that is consistently administered across the organization AND has provisions for the results being shared with the organization (e.g., Human Resources) is about the only way I can think of where this systemic problem can be addressed. This should be a critical aspect of Talent Management systems in organizations, and as common and ubiquitous as performance management. As the authors of “Snakes in Suits” point out, 360 feedback can be a powerful way to identify the “snakes” early in their careers. One problem is that these snakes are very skilled at avoiding detection by finding loopholes in inconsistently administered 360’s so that they don’t have to participate, or don’t have to share their feedback with anyone.
Who is that leader behind the curtain? It may be a wizard. It may be a jerk. It may be a hero to be honored. But we won’t know unless we have our Toto to pull back the curtain, hopefully before it’s too late.
Blaming the organization for abusive supervision: The roles of perceived organizational support and supervisor’s organizational embodiment. Shoss, Mindy K.; Eisenberger, Robert; Restubog, Simon Lloyd D.; Zagenczyk, Thomas J. Journal of Applied Psychology, Vol 98(1), Jan 2013, 158-168. doi: 10.1037/a0030687
©2013 David W. Bracken
I have recently had the opportunity to read two large benchmarking reports that relate to talent management, leadership development and, specifically, how 360 Feedback is being used to support those disciplines.
The first is the U.S. Office of Personnel Management “Executive Development Best Practices Guide” (November, 2012), in which includes both a compilation of best practices across 17 major organizations and a survey of Federal Government members of the Senior Executive Services, which was in turn a follow up to a similar survey in 2008.
The second report was created by The 3D Group as the third benchmark study specifically related to practices in 360 Degree Feedback. This year’s study differed from the past versions by being conducted online, which had the immediate benefit of expanding the sample to over 200 organizations. This change in methodology, sample and content makes interpretation of trend scores a little dicey, but the results are compelling nonetheless. Thank you to Dale Rose and his team at 3D Group for sharing the report with me once again.
These studies have many interesting results that relate to the practice of 360 Feedback, and I want to grab the low hanging fruit for the purposes of this blog entry.
As the title teases, the debate is over, with the “debate” being whether 360 Feedback can and should be used for decision making purposes. Let me once again acknowledge that 1) all 360 Feedback should be used for leadership development, 2) some 360 processes are solely for leadership development, often one leader at time, and 3) these development-only focused 360 processes should not be used for decision making.
But these studies demonstrate that 360 Feedback continues to be used for decision making, at a growing rate, and evidently successfully since their use is projected to increase (more on this later). The 3D report goes to some length to try to pin down what “decision making” really means so that we can guide respondents in answering how their 360 data are used. For example, is leadership development training a “decision?” I would say yes since some people get it and some don’t based on 360’s, and that affects both the individual’s career as well as how the organization uses its resources (e.g., people, time and dollars).
But let’s make it clearer and look at just a few of the reported uses for 360 results. In the 3D Group report, one of the most striking numbers is the 47% of organizations that indicate they use 360’s for performance management (despite on 31% saying in another question that they use it for personnel decisions). It may well be that “performance management” use means integrating 360 results into the development planning aspect of a PM process, which is a great way to create accountability without overdoing the measurement focus. This type of linkage of development to performance plans is also reinforced as a best practice in the highlights of the OPM study.
In the OPM study, we 56% of the surveyed leaders report participating in a 360 process (up from 41% in 2008), though the purpose is not specified. 360’s are positioned as one of several assessment tools available to these leaders, and an integrated assessment strategy is encouraged in the report.
Two other messages that come out of both of these studies are 1) use of coaches (and/or managers as coaches) for post assessment follow up continues to gain momentum as a key factor in success, and 2) the 360 processes must be linked to organizational objectives, strategies and values in order to have impact and sustainability.
Finally, in the 3D study, 73% of the organizations report that their use of 360’s in the next year will either continue at the same level or increase.
These studies are extremely helpful in gauging the trends within the area of leadership development and assessment, and, to this observer, it appears that some of the research that has promoted certain best practices, such as follow up and coaching, is being considered in the design and implementation of 360 feedback processes. But it is most heartening to see some indications that organizations are also realizing the value that 360 data can bring to talent management and the decisions about leaders that are inherent in managing that critical resource.
It is no longer useful (if it ever was) to debate whether 360 feedback can be used successfully to inform and improve personnel decisions. It has and it does. It’s not necessarily easy to do right, but the investment is worth the benefits.
©2013 David W. Bracken
One question that has been at the core of best practices in 360 Feedback since its inception relates to the conditions that are most likely to create sustained behavior change (at least for those of us that believe that behavior change is the ultimate goal). Many of us believe that behavior change is not a question of ability to change but primarily one of motivation. Motivation often begins with the creation of awareness that some change is necessary, the accepting the feedback, and then moving on to implementing the change.
One of the more interesting examples of creating behavior change began when seat belts were included as standard equipment in all passenger vehicles in 1964. I am old enough to remember when that happened and started driving not long thereafter. So using a seat belt was part of the driver education routine since I began driving and has not been a big deal for me.
The reasons for noncompliance with seatbelt usage are as varied as human nature. Some people see it as a civil rights issue, as in, “No one is going to tell me what to do.” There is also the notion that it protects against a low probability event, as in “It won’t happen to me. I’m a careful driver.” Living in Nebraska for a while, I learned that people growing up on a farm don’t “have the time” to buckle and unbuckle seatbelts in their trucks when they are learning to drive, so they don’t get into that habit. (I also found, to my annoyance, that they also never learned how to use turn signals.)
I remember back in the ‘60’s reading about a woman who wrote a car manufacturer to ask that they make the seat belts thinner because they were uncomfortable to sit on. Really.
Some people have internal motivation to comply, which can also be due to multiple factors such as personality, demographics, training, norms (e.g., parental modeling), and so on. This is also true when we are trying to create behavior change in leaders, but we will see that these factors are not primary determinants of compliance..
In thinking about seatbelt usage as a challenge in creating behavior change, I found study from 2008 by the Department of Transportation. It is titled “How States Achieve High Seat Belt Use Rates” (DOT HS 810 962). (Note: This is a 170 page report with lots of tables and statistical analyses, and if any of you geeks want a copy, let me know.)
The major finding of this in-depth study states:
The statistical analyses suggest that the most important difference between the high and low seat belt use States is enforcement, not demographics or funds spent on media.
This chart Seatbelt Usage in US, amongst the many in this report, seems to capture the messages fairly well to support their assertion. This chart plots seat belt usage by state, where we see a large spread ranging from just over 60% (Mississippi) to about 95% (Hawaii). It also shows whether each state has primary seatbelt laws (where seatbelt usage is a violation by itself), or secondary laws (where seatbelt usage can only be enforced if the driver is stopped for another purpose). Based on this table alone, one might argue causality but the study systematically shows that this data, along with others relating to law enforcement practices, are the best predictors of seatbelt usage.
One way of looking at this study is to view law enforcement as a form of external accountability, i.e., having consequences for your actions (or lack thereof). The primary versus secondary law factor largely shifts the probabilities of being caught, with the apparent desired effect on seatbelt usage.
So, back to 360 Feedback. I always have been, and continue to be, mystified as to how some implementers of 360 feedback processes believe that sustainable behavior change is going to occur in the vast majority of leaders without some form of external accountability. Processes that are supposedly “development only” (i.e., have no consequences) should not be expected to create change. In those processes, participants are often not required to, or even discouraged from, sharing their results with others, especially their manager. I have called these processes “parlor games” in the past because they are kind of fun, are all about “me,” and have no consequences.
How can we create external accountability in 360 processes? I believe that the most constructive way to create both motivation and alignment (ensuring behavior change is in synch with organizational needs/values) is to integrate the 360 feedback into Human Resource processes, such as leadership development, succession planning, high potential programs, staffing decisions, and performance management. All these uses involve some form of decision making that affects the individual (and the organization), which puts pressure on the 360 data to be reliable and valid. Note also that I include leadership development in this list as a form of decision making because it does affect the employee’s career as well as the investment (or not) of organization resources.
But external accountability can be created by other, more subtle ways as well. We all know from our kept and (more typically) unkept New Year’s resolutions about the power of going public with our commitments to change. Sharing your results and actions with your manager has many benefits, but can cause real and perceived unfairness if some people are doing it and others not. Discussing your results with your raters and engaging them in your development plans has multiple benefits.
Another source of accountability can (and should) come from your coach, if you are fortunate enough to have one. I have always believed that the finding in the Smither et al (2005) meta-analysis that the presence of a coach is one determinant of whether behavior change is observed is due to the accountability that coaches create by requiring the coachee to specifically state what they are going to do and to check back that the coachee has followed through on that commitment.
Over and over, we see evidence that, when human beings are not held accountable, more often than not they will stray from what is in their best interests and/or the interests of the group (organization, country, etc.). Whether it’s irrational (ignoring facts) or overly rational (finding ways to “get around” the system), we should not expect that people will do what is needed, and we should not rely on our friends, neighbors, peers or leaders to always do what is right if there are no consequences for inaction or bad behavior.
©2012 David W. Bracken
My good friend and collaborator, Dale Rose, dropped me a note regarding his plans to do another benchmarking study on 360 Feedback processes. His company, The 3D Group, has done a couple of these studies before and Dale has been generous in sharing his results with me, which I have cited in some of my workshops and webinars. The studies are conducted by interviewing coordinators of active 360 systems. Given that they are verbal, some of the results have appeared somewhat internally inconsistent and difficult to reconcile, though the general trends are useful and informative.
Many of the topics are useful for practitioners to gauge their program design, such as the type of instrument, number of items, rating scales, rater selection, and so on. For me, the most interesting data relates to the various uses of 360 results.
Respondents in the 2004 and 2009 studies report many uses. In both studies, “development” is the most frequent response, and that’s how it should be. In fact, I’m amazed that the responses weren’t 100% since a 360 process should be about development. The fact that in 2004 only 72% of answers included development as a purpose is troubling whether we take the answers as factual or if they didn’t understand the question. The issue at hand here is not whether 360’s should be used for development; it is what else they should, can, and are used for in addition to “development.”
In 2004, the next most frequent use was “career development;” that makes sense. In 2009, the next most frequent was “performance management,” and career development dropped way down. Other substantial uses include high potential identification, direct link to performance measurement, succession planning, and direct link to pay.
But when asked whether the feedback is used “for decision making or just for development”, about 2/3 of the respondents indicated “development only” and only 1/3 for “decision making.” I believe these numbers understate the actual use of 360 for “decision making” (perhaps by a wide margin), though (as I will propose), it can depend on how we define what a “decision” is.
To “decide” is “to select as a course of action,” according to Miriam Webster (in this context). I would build on that definition that one course of action is to do nothing, i.e., don’t change the status quo or don’t let someone do something. It is impossible to know what goes on in person’s mind when he/she speaks of development, but it seems reasonable to suppose that it involves doing something beyond just leaving the person alone, i.e., maintaining the status quo. But doing nothing is a decision. So almost any developmental use is making a decision as to what needs to be done, what personal (time) and organizational (money) resources are to be devoted to that person. Conversely, denying an employee access to developmental resources that another employee does get access to is a decision, with results that are clearly impactful but difficult to measure.
To further complicate the issues, it is one thing to say your process is for “development only,” and another to know how it is actually used. Every time my clients have looked behind the curtain of actual use of 360 data, they unfailingly find that managers are using it for purposes that are not supported. For example, in one client of mine, anecdotal evidence repeatedly surfaced that the “development only” participants were often asked to bring their reports with them to internal interviews for new jobs within the organization. The bad news was that this was outside of policy; the good news was that leaders saw the data as useful in making decisions, though (back to bad news) they may have been untrained to correctly interpret the reports.
Which brings us to why this is an important issue. There are legitimate “development only” 360 processes where the participant has no accountability for using the results and, in fact, is often actively discouraged from sharing the results with anyone else. Since there are not consequences, there are few, if any, consequential actions or decisions required. But most 360 processes (despite the benchmark results suggesting otherwise) do result in some decisions being made, which might include doing nothing by denying an employee access to certain types of development.
The Appendix of The Handbook of Multisource Feedback is titled, “Guidelines for Multisource Feedback When Used for Decision Making.” My sense is many designers and implementers of 360 (multisource) processes feel that these Guidelines don’t apply because their system isn’t used for decision making. Most of them are wrong about that. Their systems are being used for decision making, and, even if not, why would we design an invalid process? And any system that involves the manager of the participant (which it should) is creating the expectation of direct or indirect decision making to result.
So Dale’s question to me (remember Dale?) is how would I suggest wording a question in his new benchmarking study that would satisfy my curiosity regarding the use of 360 results. I proposed this wording:
“If we define a personnel decision as something that affects an employee’s access to development, training, jobs, promotions or rewards, is your 360 process used for personnel decisions?”
Dale hasn’t committed to using this question in his study. What do you think?
©2012 David W. Bracken